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How to Apply

The last call for applications within JoinEUsee closed in February 2015. At this stage, no more calls are envisaged.

The last call for applications within JoinEUsee closed in February 2015. At this stage, no more calls are envisaged.

The last call for applications within JoinEUsee closed in February 2015. At this stage, no more calls are envisaged.

Selection process & results

The JoinEUsee selection process consists of 4 STEPS.

 

STEP 1: Eligibility check

During step 1, the Local Management Team (LMT) at the home university checks the eligibility of the applications submitted by its students and staff belonging to target group 1. In particular, it checks the completeness and authenticity of uploaded documents and whether the eligibility requirements are met. For applications in target groups 2 and 3, this check is carried out by the Quality Assurance Team.

If applications are found to be incomplete and/or ineligible (= formally not OK), the reviewers need to clearly indicate the reason for rejecting an application. Rejected applicants will receive an official notification of rejection via email. This notification will include the reason/s for rejection and provide the applicants with the opportunity to appeal against the decision by a given deadline.

The LMTs at the home university (for target group 1) as well as the Quality Assurance Team (for target groups 2 and 3) guarantee an absence of any conflict of interest as well as transparency and equal treatment for all applicants.

 

STEP 2: Quality Assessment

Applications which pass step 1 are reviewed and rated by the LMT at the host university. The LMT will review the applications, check if the admission and language requirements are fulfilled and evaluate the applications in terms of their quality.

The rating takes into consideration a number of criteria which will be rated from 1 (excellent) to 5 (rejected) by the host university. In the calculation of the overal ranking, the criteria are given different weight (in %):

Ranking criteria

% of the total ranking

Quality of Mobility Activity Plan

15%

Motivation statement

15%

Academic performance

40%

Language skills

15%

CV and additional activities

15%

Based on the rating of the individual criteria, an average value, i.e. the rating result, is calculated taking into consideration the different weight of the criteria.

In case an application is rejected, the reviewers need to clearly indicate the reason for rejection. Rejected applicants will receive an official notification of rejection via email. This notification will include the reason/s for rejection and provide the applicants with the opportunity to appeal against the decision by a given deadline.

The LMTs at the host universities guarantee an absence of any conflict of interest as well as transparency and equal treatment for all applicants.

 

STEP 3: Allocation of scholarships

Following the rating of applications in step 2, the allocation of the scholarships is carried out on the basis of the following criteria:

  • distribution of scholarships per country, type of mobility, duration and target group according to the budget approved by the EACEA
  • target group 3 applications will be favoured
  • applicants in a disadvantaged situation will be favoured
  • applicants who have received an EMA2/EMECW scholarship within a different type of mobility in the past will not be favoured
  • ranking result
  • fair distribution of host universities
  • balance of fields of study
  • gender balance
  • commitment to contribute to the network of the consortium and to prevent brain drain (for post-doctorates and staff)

 

STEP 4: Announcement of selection results

The Erasmus Mundus JoinEUsee > PENTA consortium will notify applicants of the selection results of the second call for applications by the end of May 2015 at the latest.

Selected candidates receive a nomination letter providing the details of the scholarship they have been awarded and general information concerning their mobility, including their rights and obligations as Erasmus Mundus JoinEUsee > PENTA grantees. Together with the nomination letter, selected candidates will receive the link to an online acceptance letter. By confirming online that they accept their nomination for a scholarship, the selected candidates also confirm their acceptance of the scholarship guidelines and pledge to take all the necessary measures to start and complete the mobility successfully and in accordance with all the stipulated administrative and academic requirements.

Rejected applicants (at any of the phases of the selection procedure) will receive an official notification via email. This notification will include the reason/s for rejection and provide the applicants with the opportunity to appeal against the decision by a given deadline.

Reserve list candidates receive an e-mail notifying them of the status of their application. Vacant positions due to drop-outs or cancelations will be replaced by candidates on the reserve list  with similar characteristics (same type of mobility, same home and host universities, same target group, …).

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STATISTICS
To get an idea of your chances to be selected for a scholarship, please have a look at the statistics of previous JoinEUsee calls for application.