Applicants for an undergraduate or master exchange mobility need to upload a learning agreement (LA) in the online application.
The LA lists the courses/activities the candidate plans to do during your mobility. The LA needs to be produced by the applicant and approved by the home and – once the mobility starts – the host university. The document thus is a contract showing that all parties involved approve of the programme of study and/or Research to be followed by the grantee during the mobility at the host university. Therefore, the LA is a central document in the application. Together with the transcript of records, which you will receive from your host university upon finishing your mobility, the LA ensures the academic recognition of the credits obtained during the mobility abroad once the grantee returns to the home university.
The template for the LA can be downloaded HERE.
«IMPORTANT» If you choose two host universities in the online application, you also need to upload two separate learning agreements, one for each university.
When preparing the learning agreement(s), follow these steps:
Step 1: Get yourself informed about the courses offered at the host university/ies of your choice. In case you are planning to do research activities for your bachelor/master thesis during your mobility, find a supervisor at your host university/ies.
Step 2: Choose only courses of relevance to your study programme at your home university.
Step 3: Choose the duration of your mobility period (either 1 semester or 1 academic year).
Step 4: Fill in the LA by listing courses of relevance to your study programme at the home University. «IMPORTANT» : the minimum requirement is 3 ECTS for each month of your mobility. For example, if you apply for one academic year and the academic year at the host university lasts 10 months, the LA needs to list at least 30 ECTS. If you apply for one semester and the semester lasts 5 months, the LA needs to list at least 15 ECTS.
Step 5: Discuss the contents of the LA with your academic coordinator at your home university. The academic coordinator needs to agree to the selected courses/activities and number of ECTS as all courses/activities must get recognized at your home university after the mobility period.
Step 6: Your academic coordinator at your home university needs to sign and stamp the LA.
Step 7: The JoinEUsee > PENTA contact person at your home university needs to sign the LA (only applicable to TG 1 applicants).
Step 8: You need to sign, scan and upload the LA in the online application.
«IMPORTANT» If you are selected for a scholarship, once you start your mobility, the LA also needs to be signed by the academic coordinator and JoinEUsee > PENTA contact person at your host university. In case the LA needs to be changed during the mobility, page 2 (changes to the LA) needs to be filled in and signed by all parties.
Once you return to your home university, the home university is obliged to recognize all the credits earned which correspond to the courses/activities listed in the signed LA.
Recognition is one of the key elements of a JoinEUsee > PENTA mobility. What is recognition? For an answer to this question please have a look at the FAQ section of this homepage.
If you want to get more information on the guidelines of recognition, please have a look at the ECTS User’s Guide published by the European Communities in 2015.