Erasmus Mundus Logo Uni Graz Logo

FAQ

JoinEUsee > PENTA in a nutshell: Get answers to the questions most commonly asked by scholarship applicants and grantees.

The last call for applications within JoinEUsee closed in February 2015. At this stage, no more calls are envisaged.

The last call for applications within JoinEUsee closed in February 2015. At this stage, no more calls are envisaged.

FAQ

About calls for applications

When is the next call for applications?

The next call for applications will be open from November 3, 2014 to February 1, 2015. The call is open to applicants who want to start their mobility in autumn 2015.

Applicants will be notified of the selection results by the end of May 2015 at the latest.

How many calls for applications will be launched within Erasmus Mundus JoinEUsee > PENTA?

Erasmus Mundus JoinEUsee > PENTA offers two calls for applications.

Call 1: November 11, 2013 – February 1, 2014: For mobility starting in autumn 2014 CLOSED
Call 2: November 3, 2014 – February 1, 2015: For mobility starting in autumn 2015

Which levels and types of mobility can I apply for at each of the two calls?

Call 1: undergraduate, master (credit transfer and full degree), doctorate (only full degree), staff

Call 2: doctorate (only credit transfer), post-doctorate, staff

When will my mobility start?

CALL 1

Undergraduate, master and doctorate degree mobility
All undergraduate, master and doctoral degree mobility flows must start before December 31, 2014 and in accordance with the academic calendar of the host universitiy of the grantee. You can find out about the academic calendars by checking the information in the general information sheets of the universities. There are no scholarships available for spring 2015 or any later starting date.

Academic and administrative staff mobility

Staff grantees may start their mobility any time between summer 2014 and spring 2017.

 

CALL 2

Doctorate exchange and post-doctorate mobility
Grantees for a doctorate exchange mobility (=credit transfer programme) or a post-doctorate mobility may negotiate the exact time frame of their mobility (within the minimum and maximum duration granted) with the academic coordinators at the home and host university; Mobility can start between summer 2015 and December 31, 2015 (latest possible starting date).

Academic and administrative staff mobility

Staff grantees may start their mobility any time between summer 2015 and spring 2017.

How long can I stay abroad if I am granted a scholarship?

The duration of your scholarship depends on your nationality, and the level and type of mobility you apply for.

What target groups are there for the programme and which group do I belong to?

There are three target groups for mobility from Western Balkan countries to EU countries and there are two target groups for mobility from EU countries to Western Balkan countries.

HERE you can find out which target group you belong to.

Can I apply for an inter-European or inter-third-country mobility?

No. Exchange between EU countries and within the Western Balkans is not possible.

The scholarships only support mobility from the Western Balkans to the EU and from the EU to the Western Balkans.

Can I apply for a scholarship if I am a national from the Western Balkans living in Europe?

If you have lived or carried out your main activities (studies, work, etc.) in the EU for more than 12 months over the last five years (February 1, 2010 – February 1, 2015), you cannot apply. This is not applicable for staff applicants and applicants in target group 3.

How many host universities can I apply for?

Applicants for all types of mobility offered at the second call for applications can choose only one host university.

Can I submit more than one application?

No, only one application per applicant will be accepted. In case you submit more than one application, only the application submitted last will be considered elegible by the selection committee.

About application documents and mobility

What courses can I take abroad?

Check out the academic offer of the JoinEUsee > PENTA partner universities.

What language requirements do I need to fulfil?

The different partner universities have different language requirements. Additionally, language requirements vary depending on the type of mobility and study programme of your choice.

Check this information in the general information sheets and in the academic offer of the partner universities.

Do I have to pay tuition fees?

No, JoinEUsee > PENTA scholarship holders do not have to pay tuition fees at the host university.

Will I be awarded some form of diploma at the end of my mobility period?

If you apply as an exchange student, you will not obtain a diploma from the host institution at the end of your mobility period. However, exchange students will be provided with a transcript of records specifying the credits obtained for each of the courses/activities successfully completed.

As a degree student, you will receive a diploma and a diploma supplement from your host university in the EU country.

Additionally, all grantees who successfully complete their mobility  (in accordance with all the guidelines and requirements) will receive a JoinEUsee > PENTA mobility certificate.

What is a Mobility Activity Plan?

The Mobility Activity Plan (MAP) details what courses or research/training/teaching activities you intend to do during your mobility.

The MAP is a mandatory application document for candidates applying for a doctoral exchange, post-doctoral or staff mobility.

More information concerning the MAP can be found HERE.

I would like to apply for a scholarship but I will not be able to provide all the required documents before the closing of the call for applications. May I submit the missing documents after the closing of the call?

No, this is unfortunately not possible. Only complete applications can be accepted. Documents which are not included in the online application and/or which are sent after the closing of the call cannot be considered.

Exceptions:
Post-doctorate applicants may submit their doctoral degree certificate after the closing of the call. If you are in a situation where you are about to finish your doctoral studies but have not yet obtained your degree certificate , please proceed as described HERE.

What is a "transcript of records"?

A list of exams taken at your home or host university and the grades and credits obtained for them.

For exchange students only: What is meant by “recognition”?

Recognition refers to the process by which your home university recognizes courses and activities done during your mobility and the credits earned for them as counting towards your study programme at the home university.

Recognition is essential in exchange mobility as it will exempt you from having to take exams at your home university when you have already passed comparable exams during your mobility. This is also why exchange mobility is referred to as credit transfer mobility – the credits you earn at the host university are transferred to (= recognized by) your home university.

Central instruments for recognition are the learning agreement (undergraduate and master exchange applicants) or the Mobility Activity Plan (for doctoral exchange applicants).

For exchange students only: How do I find out about recognition requirements at my home university?

Check recognition requirements at your home university by contacting your academic coordinator.

Recognition is one of the key elements of a JoinEUsee > PENTA mobility. If you want to get more information on the guidelines of recognition, please have a look at the ECTS User’s Guide published by the European Communities in 2009.

About the selection and scholarship

How does the selection and allocation of scholarships work?

The Erasmus Mundus JoinEUsee > PENTA selection and allocation process consists of four steps, which are described in the section “Selection process & results”.

How and when will I be informed of the results of the selection process?

Following the closing of the calls for applications in February, the Erasmus Mundus JoinEUsee > PENTA consortium notifies applicants of the selection results by the end of May of the same year at the latest. Applicants will be notified via e-mail.

What does being on the reserve list mean?

It means that your application was not selected but is eligible, so should there be a vacant position in the future, you still have a chance of being nominated for a grant.

Vacant positions due to drop-outs or cancelations will be offered to candidates on the reserve list  with similar characteristics (same type of mobility, same home and host universities, same target group, …). To predict chances to be selected from the reserve list is therefore difficult as they depend on the nature of a possible drop-out. In case any vacancies become available, reselection from the reserve list is generally done immediately.

However, drop-outs may also occur at a later stage when candidates withdraw from their nomination although they had accepted it originally. Therefore, it is not possible to give a precise date after which no more selections from the reserve list are to be expected.

How does the payment of my monthly subsistance allowance work?

The EU universities or the project coordinator at the University of Graz (depending on which target group you belong to) will be responsible for paying out the monthly subsistance allowance to grantees.

Payments are made on a regular basis, generally on a monthly basis, and will be transferred to your bank account.

How do I apply for a visa?

If you are selected for a scholarship, you need to find out about whether you need to apply for a visa to be able to travel to and stay in the country of the host university.

Your host university can provide you with information and assistance regarding your visa application.

Will I receive insurance cover for the duration of my mobility?

Yes, you will be provided with a comprehensive insurance coverage (travel, health, accident) for the duration of your mobility period.

What kind of services can I expect to be offered by my host institution as an incoming student or staff grantee?

The host institutions provide practical information and assistance to help students/staff organize their mobility, settle in and get acquainted with the host university.

Services provided include, for example, pre-arrival visa and residence permit related counseling and assistance, linguistic support in the form of language courses, information on housing facilities, and activities encouraging social integration.

Further information on each university can be found in the respective university information sheet.

Other questions

If I am not eligible for an Erasmus Mundus JoinEU-see > PENTA scholarship, where can I find out about other scholarship opportunities?

You can contact the international relations office at your home university and/or at the universities you are interested in visiting. They will be able to provide you with further information on alternative scholarship opportunities.

For Western Balkan students and researchers:
A useful tool when looking for scholarship opportunities is this website: http://www.s4wb.eu
Here you will find a Scholarship Database which provides an online search engine for all Western Balkan students and researchers who would like to study in EU member states and EFTA countries and are looking for financial aid.

I was granted a scholarship within an EMECW/Erasmus Mundus project before. Can I apply again?

Yes, but only if you apply for a different type of mobility than the one granted within the past EMECW/Erasmus Mundus project.

For example, if you received a doctorate scholarship before, you can now apply as a post-doctorate fellow or staff. However, preference will always be given to applicants that have never received an EMECW/Erasmus Mundus grant.

It is definitely not possible for European and Western Balkan students to benefit from a second Erasmus Mundus scholarship for the same type of mobility. This is not applicable for staff.

I would like to get an idea of the chances to be selected for an Erasmus Mundus JoinEUsee > PENTA scholarship. Where can I find this kind of information?

Click here to have a look at the selection statistics of previous Erasmus Mundus JoinEUsee project editions.